Justin Moss

Project Inbox Zero

Posted on: November 1, 2008

Your inbox is not a to-do list

Merlin Mann is a golden god! … at least in terms of what he’s done by helping thousands of people tame their inbox. In his one hour podcast/video (a lecture given to  Google employees in 2007) he makes many salient points about the use [misuse] of email as a ‘to do’ list.  For me, the main takeaways were:

  • Process your inbox (to zero) each day – aim to have zero emails each day (10 mins habit)
  • Action each email – Delete (or Archive), Delegate [Diarise], Respond, Defer,  Do
  • Devolve complicated folder taxonomies (when do you really use them)
  • Systems are anal but useful – so make it simple
  • Time and attention are finite – why tax it more than necessary?
  • Filters can be useful, but again, keep them simple

Links: 43 Folder Inbox Zero Project | The Video


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  • mattvolke: Cool blog! Check it out my movie blog at themoviebros.wordpress.com/
  • justinmoss: Hi Dave, thank you. Yes, you can have it synced with multiple computers (I used to do this though I no longer have a need for this). From my experie
  • Dave Watkins: Excellent information. Thanks for sharing. Is you iPhone synced with multiple computers? dave
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